Booster Club Debit Card Controls Policy: Purchase Limits, Receipts, and Monthly Review
A booster club debit card controls policy is a written framework that governs who may hold a debit card linked to the organization’s bank account, how much cardholders may spend per transaction and per day, what receipts and expense documentation each purchase must produce, and how an independent officer reviews those transactions every month. Debit cards create a faster and more convenient path through the organization’s funds than checks — and that convenience is precisely why controls matter. A check requires an authorized signature and produces a paper record at the point of issuance; a debit card purchase happens instantly, with only a receipt and a bank line item to document what was purchased and why. Without a formal policy defining purchase limits, receipt requirements, and a monthly review process, the gap between a cardholder’s authorized discretion and an unauthorized transaction is invisible until damage is already done. This guide covers each component of a workable debit card controls policy and explains how those controls connect to the recognition commitments that give booster fundraising its purpose.
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